Privacy Policy

This policy explains how KAIZEN HR LEGALMATE PRIVATE LIMITED handles personal information when you visit this website, contact us, request a proposal, become a client, work with us as a service provider, or share records for an advisory, compliance, payroll or representation assignment.

We may collect your name, designation, organisation, work email, telephone number, postal address and enquiry details. For an active assignment, we may also receive employee, attendance, payroll, identity, statutory registration, benefits, contractor and legal-case records that the service requires.

Our website may record limited technical information such as browser type, device information, pages visited, approximate location, referring page and security logs. Please do not send sensitive records through a general enquiry form unless our team has asked you to do so.

We use information to answer enquiries, prepare proposals, perform contracted services, communicate deadlines and changes, maintain assignment records, protect our systems, improve the website, and comply with legal or professional obligations.

Where consent is the appropriate basis for an optional communication, you may withdraw it. Other processing may be necessary to perform an engagement, meet a legal duty, or pursue a legitimate business purpose such as preventing misuse and keeping accurate records.

Information is shared only where reasonably needed for an assignment or required by law. Recipients may include authorised KAIZEN personnel, carefully selected technology or professional service providers, and labour, provident fund, ESIC, professional tax, municipal, judicial or other competent authorities.

We do not sell or rent personal information. A service provider receives only the information needed for its role and is expected to protect it appropriately.

We use access controls, individual staff accounts, role-based permissions and reasonable organisational safeguards designed to reduce unauthorised access, alteration, disclosure or loss. No internet transmission or storage system is completely risk-free, so information should be shared only through the channel agreed for the assignment.

We retain information for as long as it is needed for the enquiry or engagement, to establish or defend legal rights, and to meet applicable statutory, tax, accounting or professional record-keeping duties. When information is no longer required, it is deleted, anonymised or returned where reasonably practicable.

Subject to applicable law and necessary identity checks, you may ask whether we hold your personal information, request access or correction, withdraw an optional consent, object to certain uses, or request deletion of information we are not required to retain. We may need to keep limited records where the law or an active engagement requires it.

The website uses essential cookies or local browser storage for security, navigation and preferences. If optional analytics are introduced, this policy and the appropriate consent controls will be updated. You can restrict browser storage in your browser settings, though some functions may then work less smoothly.

Our website may link to government departments or other third-party resources. Their privacy practices are outside our control, so you should review the policy published by the destination before providing information there.

We may revise this policy when our services, systems or legal obligations change. The current version and its revision date will remain available on this page. Material changes will apply from the date the updated policy is published.